Governance Group


Governance Meeting


2nd December 2008




Introduction by Rod Witte


I think most people in the community realise we can't go on as we are, there are limits, but because most people can't visualise the future without oil they deny it or refuse to think too deeply about it because it is too scary or just too hard to contemplate.  Following our meeting with NCC last night, we cannot expect strong leadership through Council plans and processes.
If we are to really engage with  the community and get them to accept the reality of coming changes we have to keep the messages simple, and show that there are solutions and that we can control our destinies in Nelson if we all pull together. 
It seems to me there are two approaches to this. Typically, people come together in the face of a common threat and generally only after a sentinel event when people look to a leader to follow.  While not a good example, this is what Americans did after 9/11 and George Bush was able to unite people against a perceived common foe with his "war on terror".  It worked for a while until his lies caught him out. 
However, the model we need to follow is the Winston Churchill approach.  When others were denying that Hitler was a risk and appeasing him, Churchill was saying the opposite and preparing for what he knew was to happen so that when it did happen, people turned to him for guidance.  Then when it was over they rejected him - such is the fickle nature of people!  However, the similarities between 9/11 and WW2 is that people only came together when there was shock so major that no one could deny it any longer.  That is our challenge - humans are naturally optimistic and until it happens, will deny it is going to happen. Then when it does happen, they will first look for someone to blame and only then look for solutions.
Therefore, while we can write an EDAP for Nelson the hard part is going to be to get people to accept there is an issue that they need to do something about, then take ownership, and implement the plan.   There is little point in us developing an EDAC unless we have a clear strategy for who will take ownership of it and how it is going to be implemented. 
Our other alternative could be to write the EDAC as an emergency response plan - to be available to the authorities when the first crisis hits.  However, I think by then it will be too late.
I think there are some initial first step questions that for me needs to be answered;
1.  Whom are we writing the EDAP for - who is the audience?
2.  Who will own the plan? Who is responsible for implementing it?
3.  How is progress towards achieving the objectives going to be measured and who will be responsible for measuring, reporting, and most importantly celebrating successes?
What we are trying to do here is get wholesale behaviour change in the community and for me the important part of an EDAP is not what we want to see done but how we see it will be done and by who



Reference documents:

1.         NEDAP (30 pages)

2.         NCC LTCCP Goals (1 page)

3.         NCC LTCCP Intro exec summary

4.         NCC LTCCP Activities (extract relevant chapters from here or use link -)

5.         TN & NCC LTCCP Goal comparison Excel Spreadsheet.

6.         TN Assumptions


Present: Janet Whittington, Crysal McDowell, Rod Witte

Apologies: Keith Preston, Ange Bryant, Ted Howard.



1.         Janet presented the draft of the Nelson Energy Descent Action Plan. NEDAP

Stressed the importance of:

a.         Comparing and establishing the points of difference between the TN NEDAP and the NCC LTCCP goals, assumptions and dates of implementation. There are no dates in the LTCCP.

b.         Aim to get plan finalised by end of March 2009. Part of the TN agreement for the MfE Government funding is to produce the NEDAP. We need to do well with this if we want funding to be renewed by a National Government next June 2009.

c.         Split the groups and their associated LTCCP documents between each of the governance members willing to take on this short-term project.

d.         Compare assumptions, goals, strategies and timelines of TN and NCC.





  • Scope: One person from governance group will liaise with each group contact person. Consistent relationship building at this stage will ease the process.
  • Time Frame: Work through three steps below with each group between mid January and the end of March 2009.
  • Strategy: Present your group with a draft for them to amend, rather ask them to build one. They will be able to relate to the amendments of your draft more quickly, than requesting a new document. It also means you are able to control the structure of your document and retain the NEDAP timeline format. You will nee to prepare these goals, assumptions and timelines in advance of each meeting to b able to present this draft to them.


Group title                            NEDAP          Governance             TN Group Contact Person                                               Page #           Member

Food                                    3                         Ted Howard               Mike Hurst & Bob Jones

Tourism                               6                          Rod                            None

Transport                             8                        Janet                           Katy

Economy and Livelihoods

(Business & finance)          11                      Crysal                         Fiona

Youth & community            22                       ?                                  Erik

Housing                              26                       Keith Preston             Keith Preston

Waste                                 30                       ?                                  Hein Kolff

Energy                                31                       Rob Wallace              Rob Wallace


Preparation meeting Tuesday 13th Jan 5.30pm NEC Centre

  • Time required 45-75 minutes preparation.
  • Contact the contact person and discuss NEDAP. Offer assistance and request sub-group meeting on this topic in January.
  • Compile draft from attachments above.


1.         Goals 15 Jan – 2 Feb 2009

  • 1 meeting with sub-group to present your draft plus 25-75 minutes to get ready for presentation at governance meeting on 3rd Feb.
  • Refer Attachments 1, 2 & 5
  • Marry up our group goals with council goals. Establish points of similarity and points of difference.
  • Time to do this will be in the second half of January, as groups meet fortnightly, this will need two weeks.
  • Governance meeting Tues 3rd Feb 2009


2.         Assumptions 4 -16 Feb 2009


  • Time required 45-75 minutes preparation plus one meeting with sub-group to present your draft. In addition, 25-75 minutes to get ready for presentation at governance meeting on 17th Feb.
  • This is where the NCC and TN differ; therefore, this is the most crucial aspect of our NEDAP. This will provide us with our goals to focus our future actions next year.
  • Refer attachments: 1,4 &6
  • As groups meet fortnightly, this will need two weeks.
  • Governance meeting Tues 17th Feb 2009



3.         Timelines 18 Feb -16 March.


  • Time required 15-35 minutes preparation plus 1 meeting with sub-group to present your draft, plus 25-75 minutes to get ready for presentation at governance meeting on 17th Mar.
  • Refer attachment 1. Note that there are no dates in the LTCCP. We will need to contact the associated council staff member to obtain the NCC timeline, or work without them.
  • Governance meeting Tues 17 Mar 2009.


4.         Compilation of NEDAP 2009- 2021 17-31st March 2009


5.         Implement a Plan of action for April 2009 onward

Challenge council assumptions – goals- strategies – timelines – dates are =essential –


  • Chamberlain (peace in our time treaty) versus Churchill (get ready for war) strategy.
  • Barak Obama strategy: Utilize the people and the net to win e.g. Bebo & face book
  • Local currency e.g. Wairarapa LET’s money system.’


Next meeting Tuesday 13th Jan 5.30pm NEC Centre


A. Goals of NEDAP

1.         Whom are we writing the NEDAP for - who is the audience?
2.  Who will own the plan, and who is responsible for implementing it?
3.  How is progress towards achieving the objectives going to be measured and who will be responsible for measuring, reporting, and most importantly celebrating successes?
B. Producing the NEDAP

1.         Finalise sub-group volunteers

2.         Formulate a pattern to develop draft goals

3.         Discuss Housing group example currently listed under housing group meeting minutes on our website by Keith Preston.

4.         Relevant remaining issues and other business


Meeting Notes: Transition Nelson LTCCP Group. At the Nelson Environment Centre. 13 November 2008

Present: Crysal, Marg, Ted, Ed, Katy, Keith, Janet.

Apologies Rod, Angie.


GOALS 1 2 3 4 5 6
  AIR & WATER Infrastructure Resilient PEOPLE CULTURE & GOVERNANCE
  include  Issues and Issues and      
  Biodiversity Solutions Solutions      
Capture innovation - creative solutions     x    
Civil Defense Emergency Action Plan     x    
Collaboration & cooperation at all levels     x    
Communities - Promote successes e.g. The Glen, Victory         x  
Community - A sense of Identity         x  
Community - develop process for Involving in the LTCCP. Currently a gap here.           x
Community - Education & awareness raising       x    
Community - Encourage sense of place       x x  
Community - Events & Festivals         x  
Community - Work on indicators of wellbeing           x
Community Building - bottom up approach       x    
Community development delivery & monitoring. Participation Hierarchy            x
Community Strengthen neighbourhoods         x  
Comunitism       x    
Discontinuity   x    
Economic - Change opportunities     x      
Economic Downturn     x      
Economy - Development - Encourage Sustainable      x      
Economy - Local currency     x      
Economy. Change from consumption driven to sustainable      x      
Energy efficiency x x        
Energy efficient appliances x x        
Energy efficient buildings x x        
Energy efficient schools x x        
Energy efficient transport x x        
Energy reduction of fossil fuels in building, transport, goods and services, industry, food production x x        
Energy renewables e.g. solar city x x        
Food   x        
Food  - organic production       x    
Government - Incorporate & adopt the NEDAP X       x X
Government - Local - Ensure resources           x
Government - Local - Horizontal and vertical integration around activation on goals           X
Government - Local - Horizontal integration around activation on goals and cross sectors           X
Government - Local - Plan alignments of the LTCCP           x
Government - Local - to be an example x         x
Government - Local -Vertical integration around activation on goals           X
Green deal   x    
Housing   x        
Housing retro-fitting       x    
Identity - a sense of     x    
Innovation   x  
Iwi - Support their concerns re healthy water x      
New Direction   x    
Refocus   x    
SOCIAL capacity       x
Transport  - Freight   x        
Transport - Active   x   x    
Transport - Coastal shipping   x        
Transport - Electric Rail   x        
Transport - Electric vehicles   x        
Transport for the Public   x        
Transport fuel, organic alternatives   x        
Transport to be integrated   x        
Urban design  - Post carbon settlement patterns   x        
Urban design - Broaden solar city to sustainable city         x  
Urban design - Relocalisation     x      
Waste - Collect Rainwater x          
Waste minimization & management   x        


Meeting Notes:                       Transition Nelson LTCCP Group 


Date:                                       Monday 3rd November 2008


Present:                                  Keith Preston, Katy Steele, Ed Kiddle, Trevor Houghton,

Janet Whittington & Ted Howard 

Apologies:                               Crysal McDowell   



Discussion / Action



By Whom

1.        Initial comments on LTCCP Goal 6: Leadership/Government

A: High Level Preparation & Structure

§   Current gap in the way the LTCCP is prepared & presented

§         Allow for inputs from whole Nelson Community range to community goals

§         Participation spectrum: What is the current spectrum?

§         Structured around Council activities not Goals

§         NCC to speak to leaders of public and private groups

§         Use of facilitated meetings e.g. open space technology

§         Align NCC Communities for Climate Protection Local Action Plan with LTCCP

§         What is the strategic position of Council on the 6 goals

§         What is the Council’s emergency response to Climate Change and Peak Oil issues?

§         Present the plan as a dynamic document

B: Resourcing Delivery & Monitoring

§         Resource Peak Oil and Climate Change planning

§         Resource the NCC Communities for Climate Protection Local Action Plan

§         How does the Council measure progress or well being indicators?

C: Content

§         NCC adopt TN EDAP













2.         Timetable/Plan

§         6/11 At Group contacts meeting briefly discuss how TN groups areas of activity relate to the LTCCP goals and also how the goals relate to the groups' interest areas.

§         11/11 Last day for input from groups.

§         13/11 5:30pm, NEC, focus on Goals 1 – 5 using input from groups.

§         24/11 – 5/12 approx, 1 hour meeting with Rachel Reece & Mark Tregurtha. Invite new CEO as well. Important during meeting to outline TN Submission process. Everyone from Steering or Governance group encouraged to attend.









3.         Useful reference documents

§         Post Carbon Cities Portland Peak Oil Taskforce.

§         Climate Change & Long Term Council Community Planning by Ministry for Environment.

§         Preparing for Peak Oil, Local Authorities and the Energy Crisis.

§         The Nottingham Declaration on Climate Change.

§         Have your local Government pass a Peak Oil resolution by relocalise network.



 Contact person for Group Keith Preston



Next Meeting:

Thursday 13th November 2008, 5:30pm – 6:30pm

Nelson Environment Centre, 215 Akersten Street, Port Nelson


Minutes from Government Group

Taken on 13/9/08 at Transition Nelson Launch.

Contact for this Group is Janet Whittington email

Summary – Two key points

  1. Build social capital
  2. Infrastructural resilience

Vision for Nelson in 2020 for Local Government

Local Government is using Transition Town process. Living the vision of Transition Towns. Leading the Transition Town movement.

1. NOW parent - child relationship - Government leads. MOVE to adult - adult relationship. Move to governance rather than government. Innovation from both sides.

2. Proactive rather than reactive. Cycle ways, public transport. More intensification of affordable housing.

3. "Can do" attitude, DIY. Reduction in compliance based on complaints.

4. Government less risk adverse.

5. Central Government à Local Government. Instead of dominance from central government make governance more local. Needs to be more representative of people in the community e.g. ethnic diversity.

6. Scale of problems underestimated. Battle of survival not sustainability. Command economy. Capitalists à command society. Man powered into work. Energy descent 8 years. Climate Change 12 years. NZ moderately good position. Hydro power can provide for 2 million people. This will be forced on us. - will be centrally driven, back to farms, labour. People react to economics and fear.

7. Government act early. Earlier the better. Forewarned is forestalled = forearmed.

8. Coalition groups/government on specific issues. Climate change, violence, pensions. So when major Climate change events occur, Government is ready, prepared, quick to move and efficient.

9. Community - neighbourhoods.

10. Zimbabwe/Cuba - when things get tough people come together - community.

11. Undermining resilience.

12. Two roles for local Government. Preparing and concentrate on infrastructure. Implications - migrants, policy?

13. Preaching to the converted.

14. When it starts to cut up rough people will look for guidance. Civil Defense à no sense of emergency.

15. As it warms up we will get more cyclones, hurricanes.

16. Build up coping mechanisms. What's happening in Victory needs to start in other places. Accept small changes. Mike Ward reward for the good stuff. Go for small wins.

17. Long term 10 year plan - Council. Technology there - use it cell phones. Lots of ways to disseminate information.

18. Surveys - BBC greenhouse, Nielson. 80% aware of serious problem in future.

19. Neighbourhood communities.

20. Integration missing.

21. Facilitate teaching these young people these skills - survival.

22. Ensure that local government is thinking 50 years ahead when we don't fritter away resources.

23. Railway. Back Trafalgar park railway. Keep those skills alive.

24. Local government being more receptive and listening.

25. Build infrastructure resilience 10-20 years before things get dire. Stop maintaining roads, divert funding to public transport, plant fruit and nut trees, coastal infrastructure - port, stops banks.

26. Need those local debates. Scenarios - solution focused.

27. Opens Orchard project.

Existing Groups

Local Government watchdog groups.

Civil Defense.

CCP - Climate Change Protection. 

Groups we can forge alliances with

-  Grey power,

-  Nelson resident rate payers association,

-  Richmond community forum.

Collaborative government (Scandinavia)


Council desk - list of groups.


Possible Projects

  1. Group and Individual submissions to local Government
  2. Networking between established projects/groups. Need for integration
  3. Go for small wins
  4. Weekend target sessions e.g. survival skills
  5. Local Government plan is 50 years not 10 years!
  6. Support railway society goal to build to Travel Lodge